Regardless of what your budget is, we’re the right event planners for you. If you want to host a spectacular event in the Tampa Bay area, give us a call for a free consultation. We have orchestrated events with as many as 5000 people to as few as 30. From corporate grand openings to small birthday parties, we do it with style.
The difference is in the details!
Mercy Powell 813-924-7512
Lisa Diaz 813-416-5472
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Why the Need for an Event Planner?
When planning an important event, whether it’s something private like a wedding, birthday party or annivesary or something public like a charity gala, a businesses’ grand opening or corporate event, there are countless details that need tending to and often, problems just seem to pop up out of nowhere and can cause a lot of stress. It’s easy to get lost in the many tasks and responsibilities. Most people encounter this sort of problem when trying to plan a significant occasion themselves. This is where a professional event planner or coordinator is needed most. Hiring a professional event planner will not only ensure an organized well run event, it can also save you money. Event planners can provide you with significant discounts on vendors such as caterers, lighting professionals, entertainers, wedding cake vendors, just to name a few. If you have an event in mind or need help creating your event vision, give us a call. The Event Planners of Tampa are here to help you!
Budgeting Your Event
One of the first things you should think about is your budget. Then schedule a meeting with The Event Planners of Tampa. This will determine how much of your dream will be realized and how many details can be perfectly tailored to your liking. You may be pleasantly surprised of the savings, outside-the-box ideas, and creativity that a professional event planner can provide. We offer free consultations and want to hear the details of your vision for that special occasion. The Event Planners of Tampa pride ourselves in being CREATIVELY AFFORDABLE and enjoy focusing on the tiny details that are commonly overwhelming to others. We strive to bring your vision to life!
The Event’s Guest List
Next you should discuss the estimated number of people you’d want to attend your event and the date you have chosen for your future event, as this information is crucial in helping us work with you on securing the right size venue while offering suggestions and options in helping you stay within your budget goals. As professional planners, we will embrace your vision of the event and try to build upon it, taking into consideration every detail you share with us.
Should You Hire an Event Planner?
Many people worry about adding additional expense to the budget they have in mind by hiring a professional event planner. Many people think they can tackle an event on their own. Let me ask you a few questions:
- How important is this event to you and your family and friends?
- Do you know what details need to be addressed in order for your event to run smoothly?
- How many events have you coordinated like the one you’re envisioning?
- Do you have plenty of extra time on your hands to handle the details of creating and executing the details of this event as you envision it?
- Do you want to ENJOY the event and have a memorable experience? Or would you rather work through the entire event running around putting out fires?
Benefits to Hiring a Professional Event Planner
There are countless benefits to hiring a professional event planner. One of the most important things to take into consideration is the amount of time you’ll be saving.
Planning a wedding, anniversary, quinceanera/sweet sixteen or any corporate event of this magnitude can take you months and hundreds of hours to put together. As event planners we have the expertise and knowledge to take the worry and stress off of you and free up your time so that you can actually enjoy the experience from the planning stages to the days following the event.
We have strong community contacts and relationships that can help you save money and provide you with good quality vendors. The Event Planners will negotiate contracts on your behalf and at your best interest.
On another note, when planning a special event, not everyone sees eye-to-eye or has the same vision…the same budget, the same ideas in mind. This alone can become stressful and even hinder relationships and put a strain on family, friends and even guests. As personal event planners, we have the tact and experience to handle even these types of situations to ensure harmony and keep peace amongst all those involved, and trust me, there will be a lot of different views and input. We not only help you stick to your budget, but we provide creative ideas that can bring your vision to reality affordably and within your budget.
The Event Planners will be upfront and honest about your budget, expenses, and the reality of your vision. There will not be surprise expenses on the “day-of” or post event. Hiring The Event Planners to help coordinate your event is definitely worth your time and the sanity we can save you in the long-run.
Are you planning a wedding? A wedding planner’s expertise can be priceless here, as we have more than likely stumbled onto many of the issues noted above and know how to resolve them and even prevent them in some cases.
Are you thinking that family members can help you create the perfect wedding? Assigning chores to your family or close friends makes the wedding or party less enjoyable for them and hiring a person to take responsibility will allow them to fully enjoy your special event. Everything will be neatly organized and your family and friends can all take a breather while enjoying the great reception, delicious menu, and festive atmosphere.
A great wedding planner is able to combine the wishes of the bride and groom, often producing something that surpasses their initial desires. The advice you can get from an experienced wedding planner is priceless and sure to help you await your special day with a lot more confidence and peace of mind. Being knowledgeable on wedding etiquette and recommending competent vendors are key parts of an event coordinator’s job, and something no wedding should be planned without. Let us help you!
There’s always a need for a ‘go-to person’ at significant events, and weddings are no exception. The average wedding has about twenty different vendors and questions like ‘Where’d you get the cake? It’s stunning!’ or ‘How much did you pay for that incredible floral arrangement?’ aren’t something the bride and groom really want to talk about on their special day. The wedding planner is there for people to talk to, leaving the couple without a single care!
Keeping track of the many details leading up to the big day can be exhausting, and someone who’s about to get married shouldn’t have to stress about that sort of thing. A wedding coordinator is well-versed at making detailed schedules for all involved and making sure everything happens on time!
Regardless of whether you’re planning a wedding or a different event, you want your event to be organized, well-run, smooth, beautiful and memorable. Your event should be as organized as an orchestra, so hire a skilled conductor like The Event Planners.
At the end of the day, the most important thing to consider is having fun at your own special event. Thanks to great planners, you’ll be able to relax and have fun at your wedding or gala without worries and stressful crises. The main job of a wedding planner is to make the dreams of the couple come to life, and when they do you definitely won’t regret hiring that little extra bit of help.
Call us today! 813-924-7512